Start small. Build as you go.
You don’t need to enter everything on day one. Register, then start with the children in your care. Ashby saves a working schedule, classroom, and holiday closures for you. Add the rest when you’re ready.
Do this
Register your account. Choose Set up my daycare or school, enter your name, school name and address, and accept the agreements. No credit card is needed to start.
Running an in-home daycare? Choose In-home daycare. Then open Daycare setup and check Hours and closed days, Your group, License or registration, Your rates, Your helpers and Invite parents, in that order.
On Home, the Getting started card shows your next step, such as Add children. Choose Do it with Ashby beside it to do that step by chatting with Hey Ashby. Choose View your setup on the card to see the school details that Ashby prepared.
Open Getting started in School setup. Essentials contains school details, hours and holidays, classrooms, children, and your team. Review saved settings or add anything missing.
Open Additional features for parent invitations, a school join code, admissions and tours, your website, school records, and other tools. These can wait until you need them.
Create a tuition plan. In Payments, add the rate and billing schedule you use. You can create more plans later for different ages or schedules.
Connect your bank when you’re ready to collect payments. Open Bank & payments and follow the steps. You can start using Ashby for school records while you finish payment setup.
How it works
- Pick up where you left off
- Save each change, then choose Back to School setup. Saved statuses update when you return. You can always reopen the guide from School setup.
- Your school, in a few simple pieces
- Your business holds the school’s shared details. A location is where children come, with its own hours and rooms. Team holds your staff; Children holds the children and their family connections.
- Parents can join when you’re ready
- You can add children before inviting parents. A join code lets parents and staff request access; your school reviews each request before anyone can join.
- The extras can wait
- Payments and Additional features are optional cards. All three cards stay visible and show their own set-up progress. Completed settings and tasks show Done. Use Mark not needed on an optional task to move it to the bottom of its group. Undo or Add back restores it. Signup defaults already count as Done. Tap a task row or its arrow to open its usual editing page.